St. Anselm’s School Association Privacy Notice
This Privacy Notice sets out how St. Anselm’s School Association collects, uses and protects the data you share with it. We are committed to protecting the security of any information you provide in line with the General Data Protection Regulation and the Data Protection Act, 1998.
Relationship between St. Anselm’s School and the School Association
Personal Data supplied by you to St. Anselm’s School is separate to that supplied by you to the School Association. Any text message that is sent out on behalf of the School Association via the school office uses data held by the school and the School Association does not have access to this data.
The types of data we collect
The School Association may collect personal data that you have chosen to share directly with us. Personal data is information that identifies you as an individual and can include:
The lawful basis for using your data
The main purpose of the School Association is to fundraise for the school children of St. Anselm’s. Therefore, on occasion, the School Association will contact parents/carers under a legitimate purpose (eg. Grand Draw tickets).
Most often the School Association will ask for your consent when handling your personal data. In our correspondence with you we will ask you to consent for the School Association to collect, store and process your data for specific purposes and in specific ways. The consent will cover a number of things, depending on the event or activity in question, but may include consent for/to:
You can withdraw your consent at any point. Please see below on how to contact us.
We may also process data to perform a contractual obligation with you as a supplier or sponsor.
Information that is essential to protect the vital interests of the person, for example regarding a life-threatening allergy or medical condition, may be required by the School Association for the purposes of running a specific event. On these occasions we will ask for the necessary information and consent to hold this data.
What do we do with your information
Our main reason for using your personal data is to provide a range of social and fundraising events for families of St. Anselm’s School. Most of the data collected is provided directly by the individual concerned. Any data we hold may be used for the purposes of:
Sharing your data
Where we offer you the option of using a third-party website such as Easy Fundraising, you choose to share your data with them in line with their own data protection policies which can be viewed on their websites. For School Association products that may be created by a third-party organisation such as Christmas cards, we will share with these organisations the minimum information required in line with our contractual obligations. We do not otherwise share your data with any other organisation, this also applies to any outside third parties that may provide their data to us with regards to our yearly Funday. Where information is required to be shared with a third party (For example the estate agent boards used to advertise Funday) your specific consent will always be obtained prior to the event.
Personal data will be shared between School Association committee members where required for the purpose of running an event or activity (eg. rota, event attendance list) where you have expressed interest in being involved.
You have the right to request that any out of date, inaccurate or irrelevant information is erased or corrected (subject to certain exemptions and limitations under data protection legislation). Please see below on how to contact us.
Storing your data
Data supplied to or held by the School Association will be stored securely in paper files within the School Association’s safe on school premises. Where committee members have access to personal data such as a telephone number, they may store this in a personal device for as long as is necessary for a legitimate purpose before transferring the data to our secure storage system, or securely deleting the data, whichever is most appropriate.
How long do we keep your data
The School Association will keep your personal data for as long as it is necessary for a legitimate purpose. Any kept data will be destroyed at the end of the term for which an event or activity has taken place and at most kept for no longer than one academic year.
Data protection legislation gives you several rights regarding your information
Subject Access Requests are limited to your own personal data and certain data is exempt from the right of access, including information which identifies other individuals.
If you would like to contact us regarding any questions or concerns relating to our data protection practices, or to make a subject access request or any other request regarding the information we hold, please contact us via the School Secretary, in the first instance.
If you think we have not complied with this Privacy Notice or have acted otherwise than in accordance with data protection legislation, you should notify St. Anselm’s School Association, Littlebrook Manorway, Dartford, DA1 5EA. You can also make a referral or complaint to the Information Commissioner’s Office (ICO).